Virtual Executive Assistant Services
Executive Virtual Assistant & Remote Support Services
Every executive support service I offer is designed around a single goal — removing the operational weight so you can focus entirely on what moves your business forward.
My Approach
Not just tasks — strategic executive support
As your remote Executive Assistant, I don't operate like a task-taker. I think ahead, anticipate needs, and build systems that make your entire operation run smoother — whether you need part-time executive support or a full operational partner.
Calendar & Schedule Management
Your calendar is your most powerful business asset. I design and manage a calendar system that reflects your actual priorities, protects your focus time, and ensures you are always prepared and never double-booked.
- Organise and manage daily, weekly, and monthly calendars
- Schedule and confirm meetings, calls, and events
- Prioritise appointments and manage conflicts
- Cross-timezone scheduling with precision
- Send reminders and follow-ups to ensure punctuality
Communication & Email Management
I manage your inbox to zero every day, responding, triaging, and drafting communications in your voice so nothing important is ever missed, delayed, or left unanswered.
- Screen, prioritise, and respond to emails on your behalf
- Draft professional correspondence, letters, memos, and emails
- Handle phone calls, messages, and inquiries
- Maintain clear communication with teams, clients, and partners
- Stakeholder communication tracking and follow-up systems
Travel & Logistics
From local meetings to international conferences and multi-city tours, I handle every detail of your travel so you arrive calm, fully briefed, and ready to perform.
- Research, book, and coordinate flights, hotels, and transportation
- Prepare detailed travel itineraries and manage last-minute changes
- Arrange visa applications and travel documentation
- Comprehensive trip briefing documents for every journey
- Real-time support and contingency planning during travel
Project & Task Management
I keep your projects on track and your team aligned, coordinating moving parts across internal teams and external partners so deadlines are always met and nothing falls through.
- Track deadlines, milestones, and deliverables
- Coordinate with internal teams and external partners
- Prepare progress reports and status updates
- Manage project timelines and flag risks early
- Keep all stakeholders informed and accountable
Financial & Administrative Support
I take the admin out of your finances, keeping your expenses organised, invoices tracked, and recurring payments managed so your bookkeeper is always happy and you are never caught off guard.
- Manage expense reports and reimbursements
- Handle invoicing, billing, and budgeting tasks
- Track subscriptions, memberships, and recurring payments
- Receipt organisation and financial file management
- Liaison with accountants and bookkeepers
Meeting Preparation & Follow-Up
Every meeting you walk into, you walk in prepared. Every meeting you leave, every action item is captured and followed through. I handle both ends so nothing is ever lost or forgotten.
- Prepare agendas, presentations, and briefing notes
- Ensure all materials are ready and distributed ahead of time
- Take detailed meeting minutes and action item logs
- Follow up with attendees on outstanding action items
- Post-meeting summaries and decision documentation
Research & Reporting
Whether you need market intelligence, competitor analysis, or a briefing document before an important meeting, I deliver thorough, clear, and actionable research that saves you hours.
- Conduct research on industry trends and opportunities
- Competitor analysis and market summaries
- Compile data and present findings in clean reports
- Prepare talking points and briefing materials for meetings
- Supplier, vendor, and partner vetting research
Document & File Management
A well-organised filing system is the foundation of a well-run business. I create, maintain, and protect your documents, both digital and physical, so everything is findable in seconds.
- Organise and maintain digital and physical files
- Draft contracts, agreements, and proposals as needed
- Create polished presentations and formatted reports
- Proofread and edit documents for accuracy and tone
- Ensure confidential documents are stored securely
Client Relationship Management
Your relationships are your most valuable business asset. I help you nurture and maintain them with consistent, thoughtful, and professional touchpoints that keep clients, partners, and stakeholders engaged.
- Manage client and partner follow-ups and relationship touchpoints
- Coordinate gifts, thank-you notes, and acknowledgments
- Plan and execute professional or social events
- Maintain CRM databases and contact records
- Track key relationship milestones and anniversaries
Technology & Tools Support
I am proficient across the tools that modern executives rely on and can set up, manage, and optimise your digital workspace so your tech works for you, not against you.
- Google Workspace, Microsoft 365, Slack, Notion, and more
- Set up and manage collaborative platforms and project tools
- Troubleshoot minor tech and platform issues
- Onboard team members to new tools and workflows
- Automate repetitive tasks to save time across your operation
Personal Assistance
When life and work blur together, I step in. From personal appointments to lifestyle coordination, I handle the personal layer of your life with the same discretion and care I bring to your business.
- Manage personal appointments, errands, and reminders
- Coordinate household or lifestyle management tasks
- Gift research, purchasing, and delivery coordination
- Personal event planning and RSVP management
- Any personal task agreed on a case-by-case basis
Shopify Store Management
From product listings to order management, I keep your Shopify store running smoothly and professionally so you can focus on growing the business, not administering it.
- Product uploads, descriptions, and tagging
- Order tracking and fulfilment coordination
- Inventory monitoring and low-stock alerts
- Customer enquiry management and response
- Basic store updates, content edits, and seasonal changes
General Admin Tasks
The day-to-day administrative work that keeps your business running smoothly. I handle the full spectrum of general admin with precision so you can focus on growth.
- Data entry, filing, and record management
- Supplier and vendor correspondence
- Managing subscriptions and renewals
- General scheduling and coordination support
- Any routine admin task agreed on engagement
System Set-Up
I design and build the operational systems your business needs to function at its best. Your tools and platforms will finally work the way they should.
- Notion, Asana, ClickUp, and Monday.com setup
- CRM configuration and workflow design
- Google Workspace and Microsoft 365 organisation
- SOP creation and process documentation
- Team onboarding to new systems and workflows
Website Maintenance
Keep your website up-to-date and functioning perfectly so your online presence always reflects your brand at its best.
- Content updates, blog posts, and page edits
- Image uploads and media management
- Broken link checks and basic troubleshooting
- WordPress, Squarespace, and Wix updates
- Coordinate with developers on technical issues
Minutes Taking
Accurate, well-structured meeting minutes that capture every decision and action item so nothing is ever lost or forgotten after a meeting ends.
- Real-time note-taking during live meetings
- Formatted minutes delivered within 24 hours
- Action item tracking and follow-up
- Board meeting and committee minutes
- Audio and video transcription services
Book Keeping
Organised, accurate financial records that keep your business compliant and your accountant happy. I manage the day-to-day bookkeeping so your finances are always in order.
- Expense tracking and categorisation
- Invoice management and payment follow-ups
- Bank reconciliation and statement organisation
- Receipt management and expense reporting
- Liaison with accountants and finance teams
Ecommerce Management
Full ecommerce operational support across platforms. From product listings to customer service, I keep your online store running efficiently and professionally.
- Product uploads, descriptions, and optimisation
- Order processing and fulfilment coordination
- Inventory monitoring and stock management
- Customer enquiry handling and dispute resolution
- Platform management: Shopify, Etsy, WooCommerce
Strategic & Ad-Hoc Support
The work that does not fit neatly into a category but matters enormously. I anticipate your needs, step in before problems arise, and handle whatever the day throws at you.
- Assist with business strategy planning and workflow optimisation
- Anticipate client needs and proactively solve problems
- Handle urgent or time-sensitive tasks as they arise
- Ad-hoc research, writing, or coordination projects
- Anything that keeps you from operating at your best
Book a free 30-minute consultation and I'll tell you exactly what would make the biggest difference for you right now.
Book a Free Consultation